Assistant: People Management - 013/2020
Code/Reference:
013/2020
Applications accepted until:
2020-05-29
Number of Openings
1

Department

Human Resources

Employment Type

Permanent

Minimum Requirements

  • Diploma or Advanced Certificate (NQF 6) in one of the following: Business Administration OR Executive Secretarial Diploma OR Office Management
  • 3 to 5 years€™ experience in a similar role
  • Proficiency in MS Outlook, Word, Excel & PowerPoint

Additional Requirements

*

Specific Operational Requirements

  • The successful candidate will be required to work an 8 hour day between 08h00 to 16h00
  • The successful candidate may be required to work overtime to meet the business need

In line with the Employment Equity Act, preference will be given to those applicants whose appointment will address the demographic imbalances in our work force profile.

Due to the nature of the business, pre-employment, routine and exit medical examinations are compulsory.

All personal information received will be processed in accordance with The Protection of Personal Information Act No. 4 OF 2013

Applications are invited from suitably qualified candidates meeting the minimum requirements.

If you have not had a response from us within 30 days after the closing date, kindly accept that your application has been unsuccessful

Key Performance Areas

Office Management

  • Maintain office supplies inventory by checking stock to determine inventory level, evaluating new office products, placing orders for supplies, verifying receipt of supplies
  • Ensure operation of office equipment, order maintenance when necessary
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Relieve Receptionist

 Provide administrative support

  • Support People Management team with all administrative and operational requirements
  • Make travel arrangements for the People Management team
  • Booking of venues for People Management meetings and events
  • Minute taking
  • Prepare and edit correspondence, communications, presentations and other documents.
  • Raising PM notifications
  • Process purchase requisitions on SAP
  • Arrange for petty cash payments
  • Filing and photocopying
  • Add and maintain People Management content on internal communication platforms
  • Assist in the archiving of records
  • Schedule and coordinate talent management related activities e.g. interviews, assessments, pre-employment medicals, pre-employment verifications
  • Preparation of interview guides and other talent management related documentation e.g. letters of appointment, grade progression, end of probation
  • Scheduling of exit medicals
  • Ensure that notices are placed on notice boards
  • Maintain records of administrative processes

Coordination of People Management events

  • Liaise with Procurement to source suitable service providers
  • Provide recommendations and suggestions on aspects related to planned events e.g. venue, décor, gifts, etc.
  • Ensure that relevant documentation is prepared and submitted for authorisation
  • Maintain accurate records of expenditure
  • Liaise with venue and other service providers as required
  • Onsite logistical support at external People Management events
  • Booking of venues, refreshments, etc. for events e.g. roadshows, Wellness Day
  • Liaise with Graphic Design Artist for the creating of invitations, certificates and related graphics

Competencies

  • Communication (written and verbal)
  • Organisation and Attention to Detail
  • Time Management
  • Interpersonal Skills
  • Ethics Integrity and Professionalism
  • Knowledge Management
  • Planning and Coordination
  • Problem Solving, Decision Making and Results Orientation
  • Records Management
  • Monitoring
  • Collaboration/Team Work
  • Customer service orientation