Executive Assistant - 032/2020
Code/Reference:
032/2020
Applications accepted until:
2020-11-30
Number of Openings
1

Department

Directorate

Employment Type

Permanent

Minimum Requirements

  • Bachelor€™s degree (preferable in Business Management, Marketing, Communications or equivalent)
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Five (5) years working experience in a support role in an executive office
  • Excellent communication (verbal and writing) skills
  • Knowledge of SAP preferable
  • Member of Chartered Secretaries of Southern Africa preferable

Additional Requirements

If you have not had a response from us within 30 days after the closing date, kindly accept that your application has been unsuccessful.

Specific Operational Requirements

The successful candidate will be required to work:

  • An 8 hour day between 08h00 to 16h00
  • May be required to work overtime to meet the business needs
  • Must be prepared to work shifts when needed

Key Performance Areas

Facilitate Corporate Initiatives

  • Coordination of regular feedback or reporting sessions for the CEO.
  • Identify corporate initiatives together with the CEO.
  • Drive initiatives including escalating concerning issues to CEO or relevant division within the organisation.
  • Plan & design initiatives/programmes and proactively monitor overall progress, resolving issues and initiating corrective action as appropriate.
  • Ensure projects progress on schedule and within prescribed budget.

Corporate communications

  • Develops, assists and oversees CEO related communications including effectiveness of communication.
  • Compiles CEO quarterly report to the Board.
  • Evaluate, develop and improve communication tools, methods and best practices to be used for CEO/corporate communication.
  • Ensures timely requests and compilation of reports from prescribed contributors.

Stakeholder Engagement and Events Management

  • Proactively engaging stakeholders to fulfil a business need identified in collaboration with the CEO to completion.
  • Manage, builds and maintain strong relationships with key stakeholders in order to achieve business goals.
  • Manage internal stakeholder engagement related functions and liaise with other functional leads.
  • Responsible for managing corporate events calendar in collaboration with HR to ensure integration into the NBI strategy.
  • Plans logistics and manages overall coordination of various activities related to the CEO in order to deliver on events and related communications.

 Executive Office Management

  • Develop, monitor and report on financial effectiveness of the Office of the CEO and inform the CEO of any possible deviations, causes and remediation.
  • Take personal accountability for resolving queries lodged with the Office of the CEO, and feedback to the CEO upon resolution.
  • Act as initial point of contact for escalated internal customer queries and for queries from other external stakeholders.
  • Evaluate correspondence and communication prior to it being reviewed by the CEO, and draft responses where appropriate.
  • Analyse, interpret and deliver relevant information to the CEO.
  • Interface with the executive€™s direct reports and resolve issues Advise the CEO on ongoing issues and programmes including preparation of reports for analysis and action by CEO

Competencies

  • Proven ability to handle highly confidential information with discretion, be adaptable to various competing demands and demonstrate high level of customer response.
  • Strategic and conceptual thinking
  • Strong organizational skills
  • High level of maturity and ability to work independently intuitive with solid judgment skills
  • Creative and innovative thinker
  • Ability to create value proactively and consistently
  • Communication (verbal and written)
  • Organisation and Attention to Detail
  • Time Management
  • Interpersonal Skills
  • Ethics Integrity and Professionalism
  • Planning and Coordination
  • Problem Solving, Decision Making and Results Orientation
  • Report Writing
  • Collaboration/Team Work